Common regulations related with International Mails - PO Regulations 2024

D. COMMON REGULATIONS RELATED WITH INTERNATIONAL MAILS

119. Booking: (1) The postage payable for international items are as mentioned in Schedule III.    

(2) The postage, special fee and air surcharges may be refunded to the sender in the event of suspension of services.

120. Electronic advance data (EAD).– (1) Items containing goods may be subject to specific import customs and security based requirements for providing electronic advance data at the country or territory of destination.  

2. The exchange of electronic advance data may be additionally governed by bilateral or multilateral agreements or protocols regarding the protection of personal data and other technical aspects relating to data exchanges.  
3. Each item for which electronic advance data is provided shall be accompanied by the appropriate customs declaration Form CN22 or Form CN23:-

1. CN 22- if the declared value of the international items less than or equal to 300 Special Drawing Rights (SDR);
2. CN 23-If the declared value of the international items is greater than 300 Special Drawing Rights (SDR), a CN 23 shall also be provided.  

Explanation.- For the purposes of this sub-regulation, “Form CN22” or “Form CN23” means the relevant forms specified in this behalf by the Universal Postal Union.

4. The sender of international mail is required to provide Know Your Customer (KYC) documents or electronic Know Your Customer (eKYC) documents for the booking of international mail containing merchandise.
5. The electronic advance data necessary to meet the requirements under this regulation shall, in all cases, replicate data documented on the appropriate Universal Postal Union customs declaration form.
6. Letters, postcards, printed papers (other than books) or letter-post items containing correspondence or items for the blind, which are not subject to customs duties, shall be exempted from electronic advance data requirements.  
7. Electronic advance data adoption requires mandatory submission of the following data elements, known as the 7+1 dataset to comply with required regulatory and security requirements:  

1. Consignor name  
2. Consignor address  
3. Consignee name  
4. Consignee address  
5. Number of packages  
6. Total gross weight (including measure unit qualifier)  
7. Brief merchandise or cargo description  
8. Identifier

121. Packaging.-  (1) All items shall be made up securely and in such a way that there is no risk of other items getting trapped in the item and the packaging shall adapt to the shape, nature of the item and the condition of transport.  

2. Every item shall be made up in such a way as not to affect the health of officials and so as not to present any danger, if it contains items of a kind likely to injure the officials called upon to handle it or soil or damage other items or postal equipments.
3. The detailed conditions of packaging for international items including value added services, shall be as may be specified by administrative instructions from time to time.  

 122. Delivery in country or territory of destination. - (1) Items shall be delivered in the country or territory of destination in accordance with their relevant laws or internal regulations.  

2. The Post Office shall not be responsible for the manner in which an item is delivered or returned undelivered, if it is done in accordance with the relevant laws or internal regulations of the country or territory of destination.  
3. The period of detention of undeliverable items shall also be governed by the relevant laws or internal regulations of the country or territory of destination.